UCC Related Regulations Chapter 5 of Title 9 DCMR Section 513, Uniform Commercial Code (UCC) Article 9 filings: 513.12 Recorder of Deeds Discretion The Recorder of Deeds shall have the discretionary authority to refuse to file a document which is determined to be in non-compliance under DC Law 13-201 Section 28: 9-502. 513.13 UCC Information Management System The recording office uses an automated information management system to store, index, and retrieve information relating to financing statements. The information management system includes an index of the names of debtors and secured parties. The rules in this subsection describe the UCC information management system. 513.14 Primary Data Elements The primary elements used in the UCC information system are the following: (a) Each initial financing statement is identified by its file number. Identification of the initial financing statement is applied to written UCC documents or otherwise permanently associated with the record maintained for UCC documents in the UCC information management system. A record is created in the information management system for each initial financing statement and all information comprising such record is maintained in such system. A UCC record other than an initial financing statement is identified by a unique acknowledgment number assigned by the recording office. In the information system, records of all UCC documents other than initial financing statements are linked to the record of their related initial financing statement. (b) Type of document - The type of document from which data is transferred is identified in the information management system from information supplied by the remitter. (c) Filing date and time - The filing date and time of UCC documents are stored in the information management system. (d) Identification of parties - The names of debtors and secured parties are transferred from UCC documents to the information management system using one or more data entry or transmittal techniques. (e) Status of financing statement - In the information management system, each financing statement has a status of active unless designated terminated or lapsed. (f) Page count - The total number of pages in a UCC record is maintained in the information management system. 513.15 Individual Debtors For the purpose of this rule "individual" means a human being, or a decedent in the case of a debtor that is such decedent's estate. This rule applies to the name of a debtor or a secured party on a UCC document who is an individual. (a) Individual name fields - The names of individuals are stored in fields that include only names of individuals, and not the names of organizations. Separate data entry fields are established for first, middle and last names. The filing officer assumes no responsibility for the accurate designation of the components of a name but will accurately enter the data in accordance with the filer's designation. (b) Titles and prefixes - Title and Prefixes, such as "Doctors", "Reverend," "Mr.," and "Mrs.," should not be entered in the UCC information system. (c) Title and suffixes after names - Title, suffixes or indications of status such as "M.D." and "Esquire" and "Senior, Junior, III, etc" Shall not be entered in the UCC information management system. (d) Truncation of Individual names - Personal names fields in the UCC database are fixed in length. Filers should provide full names on their UCC documents. A name that exceeds the fixed length is indexed as presented to the recording office up to 50 characters - the maximum length of the data entry field, and the filing party should check each name field after filing to assure that it is indexed properly.