UCC Related Regulations Chapter 5 of Title 9 DCMR Section 513, Uniform Commercial Code (UCC) Article 9 filings: 513.16 Organization Debtors This subsection applies to the name of an organizational debtor or a secured party on a UCC document. (a) Single field - The names of organizations are stored in fields that include only the names of organizations and not names of individuals. (b) Truncation of Organization names - The organization name field in the UCC database is fixed in length. Filing parties should provide full names on their UCC documents and should check each name field after recording to assure that it is indexed properly. The maximum length is 50 characters. A name that exceeds the fixed length is entered as presented to the recording officer. 513.17 Processing and Data Entry Procedures This section contains a description of the indexing procedure and correspondence procedures followed by the recording office prior to archiving a UCC document or returning the UCC document to the filing party. (a) Date and Time stamp - The date and time of receipt are noted on the document or otherwise permanently associated with the record maintained for a UCC document in the UCC information management system at the earliest possible time. (b) Cash management - Transactions necessary for payment for the filing fee are performed. (c) Document review - The recording office determines whether a basis exists to refuse the document under (DC Code § 28.9-101 et seq.) (d) File stamp - If there is no ground for refusal of the document, the document is deemed filed, with a unique document number and the file time and date. All such information is permanently associated with the record maintained in the UCC information management system. (e) Lapse date and time - A lapse date is calculated for each initial financing statement. The lapse date is the same date of the same month as the filing date in the fifth year after the filing date or relevant subsequent fifth anniversary thereof if timely continuation statement is filed. The lapse takes effect at midnight at the end of the lapse a date. The relevant anniversary for a February filing date shall be the March 1 in the fifth year following the year of the filing date. (f) Errors of the Filing Office - The recording office may correct the errors of the recording office personnel in the UCC information management system at any time. If the correction is made after the filing office has issued a certification date that indicates the recording date of a corrected document, the filing office shall proceed as follows. A record relating to the relevant initial financing statement will be placed in the UCC information management system stating the date of correction and explaining the nature of the corrective action taken. The record shall be preserved for so long as the record of the initial financing statement is preserved in the UCC information management system. (g) Errors Other than Filing Office Errors - An error by a filing party is the responsibility of such filing party. It can be corrected by filing an amendment.